A Quick Guide on Registrar of Companies (ROC) in India

registrar of company — (source : vibesofindia)

Building a company that nurtures innovative ideas is a dream of all entrepreneurs. The job, however, does not end with building a company. A businessperson needs to register his or her company with the Ministry of Corporate Affairs (MCA).

Once a company is successfully registered, it becomes necessary to supervise the various types of businesses. Here, the Registrar of Companies (ROC) plays an important role. This piece thoroughly talks about ROC, its objective, function and many other things. Stay tuned!

What Is the Registrar of Companies (ROC) in India?

Registrar of Companies (ROC) is an office appointed under Section 609 of the Companies Act that administers companies and Limited Liability Partnerships (LLPs) in India.

Currently, ROC is operational in all the major States and Union Territories of this nation.

Note: There are certain states like Maharashtra and Tamil Nadu where more than one ROC is functional. Even certain ROCs have jurisdiction of more than one State or Union Territories, such as Chennai ROC is responsible for handling the State of Tamil Nadu and Union Territory of Andaman and Nicobar Islands.

Section 609 of the Companies Act, 1956 assigns ROC with the task of administering companies and LLPs in all the States and Union Territories. Now under the Companies Act, 2013, ROCs gain the same power under Section 309 of the same act.

The Registrar of Companies manages this task with the help of the Regional Director. Currently, there are 7 Regional Directors that administer ROCs in their respective regions.

What Are the Objectives of the Registrar of Companies (ROC) in India?

The objectives of the Registrar of Companies are as follows:

To register companies and Limited Liability Partnerships (LLPs) operational in the respective States and UTs.
To ensure companies and Limited Liability Partnerships (LLPs) are complying with the statutory demands specified under the act.

Now that businesspersons know the definition and the objectives of ROC, let’s learn about its functions, jurisdiction and other details.

What Are the Functions of Registrar of Companies (ROC) in India?

The functions of ROC are listed below.

ROC handles the registration of a company, i.e. incorporation of a Company in India.
ROC plays a crucial role in establishing business cultures among different member companies registered under it.
Every company in India needs ROC approval for its establishment. Here, ROC provides the Incorporation Certificate, which helps to prove the existence of a company. After the incorporation, a company can discontinue its operations or abolish its existence only after ROC strikes off its name officially.
It manages the regulation and reporting of different companies and their shareholders and directories. ROC also takes care of the Government's reporting of important matters, including annual filings of various documents.
ROC has the power to ask for supplementary information from any company. Further, it has the authority to search premises of offices and seize books of accounts with the order of the court.
ROC can file a petition for winding up a company.

Where Are the Jurisdictions of Registrar of Companies in India?

As stated earlier, the Registrar of Companies is present across various States and Union Territories. To start and establish a company, it needs to file a registration application with ROC in the respective jurisdiction (registered address of a company). Address and details of ROCs across various States and UTs are as follows:

ROC as per the State

Detail & Address

Contact

ROC Hyderabad for Andhra Pradesh and Telangana

Registrar Name: Sh. N. Krishnamoorthy

Address: 2nd Floor, Corporate Bhawan, GSI Post, Tattiannaram Nagole, Bandlaguda, Hyderabad - 500 068

Phone: 040-29805427 / 29803827 / 29801927

Fax: 040-29803727

Email: roc.hyderabad@mca.gov.in

ROC Ranchi for Jharkhand

Registrar Name: Sh. Swadhin Barua

Address: House No-239, Road No-4, Magistrate Colony, Doranda, Ranchi - 834002, Jharkhand

Phone: 0651-2482811/2480801

ROC Cum OL for Bilaspur, Chhattisgarh

Registrar Name: Sh. R.K. Sahu

Address: 1st Floor, Ashok Pingley Bhawan, Municipal Corporation, Nehru Chowk, Bilaspur- 495001

Phone: (07752)-250092(D),250094

Fax: (07752)- 250093

Email: roc.bilaspur@mca.gov.in

ROC Shillong for Assam, Meghalaya, Manipur, Tripura, Mizoram, Nagaland and Arunachal Pradesh

Registrar Name: Sh. Lakshmi Prasad K

Address: Morello Building, Ground Floor, Shillong - 793001

Phone: 0364-2504093

Email: roc.shillong@mca.gov.in

ROC Patna for Bihar

Registrar Name: Sh. U.S Patole

Address: Maurya Lok Complex, Block A, Western Wing, 4th Floor, Dak Bunglow Road, Patna - 800001

Phone: 0612-222172

Fax: 0612-222172

Email: roc.patna@mca.gov.in

ROC Delhi for Delhi and Haryana

Registrar Name: Sh. D. Bandopadhyay

Address: 4th Floor, IFCI Tower, 61, Nehru Place, New Delhi - 110019

For Physical Verification Of Documents: Plot No. 6,7 & 8, Basement, IICA Campus, Sector-5, IMT-Manesar, Gurgaon, Haryana

Phone: 011-26235707, 26235708, 26235709, 124-2291520

Fax: 011-26235702

Email: roc.delhi@mca.gov.in

ROC for Jammu and Kashmir

Registrar Name: Sh. O.P. Sharma (AOL (Acting ROC cum OL) J&K)

Address: Hall No.405-408, South Block, Bahu Plaza, Rail Head Complex, Jammu - 180012

Phone: 0191-2470306

Fax: 0191-2470306

Email: roc.jammu@mca.gov.in

ROC Bangalore for Karnataka

Registrar Name: Sh. M. R. Bhat

Address: 'E' Wing, 2nd Floor, Kendriya Sadana, Kormangala, Banglore-560034

Phone: 080-25633105 (Direct), 080-25537449/25633104

Fax: 080-25538531

Email: roc.bangalore@mca.gov.in

ROC Ernakulam for Kerala

Registrar Name: Sh. A Sehar Ponraj

Address: Company Law Bhawan, BMC Road, Thrikkakara, Kochi - 682021

Phone: 0484-2423749/2421489

Fax: 0484-2422327

Email: roc.ernakulam@mca.gov.in

ROC Gwalior for Madhya Pradesh

Registrar Name: Sh. J.N. Tikku

Address: 3rd Floor, 'A' Block, Sanjay Complex, Jayendra Ganj, Gwalior

Phone: 0751-2321907

Fax: 0751-2331853

Email: roc.gwalior@mca.gov.in

ROC Goa for Goa, Daman & Diu

Registrar Name: Sh. V. P. Katkar

Address: Company Law Bhawan, EDC Complex, Plot No. 21, Patto, Panaji, Goa-403 001

Phone/Fax (Off): 0832-2438617 / 2438618

Email: roc.goa@mca.gov.in

ROC Ahmedabad for Gujarat

Registrar Name: Sh. Vijay Khubchandani

Address: ROC Bhavan, Opp Rupal Park Society, Behind Ankur Bus Stop, Naranpura, Ahmedabad-380013

Phone: 079-27437597, Fax 079-27438371

Email: roc.ahmedabad@mca.gov.in

ROC Mumbai and Pune for Maharashtra

Registrar Name (Mumbai): Dr T. Pandian

Address: 100, Everest, Marine Drive, Mumbai - 400002

Registrar Name (Pune): Smt. Vijaya Khandare

Address: Registrar Of Companies, PMT Building, Pune Stock Exchange, 3rd Floor, Deccan Gymkhana, Pune-411004

Mumbai

Phone: 022-22812627/22020295/22846954

Fax: 022-22811977

Email: roc.mumbai@mca.gov.in

Pune

Phone: 020-25521376

Fax: 020-25530042

Email: roc.pune@mca.gov.in

ROC Chandigarh and Shimla for Punjab, Chandigarh and Himachal Pradesh

Registrar Name: Sh. Santosh Kumar

Address: Corporate Bhawan, Plot No.4 B, Sector 27 B, Madhya Marg, Chandigarh - 160019

Phone: 0172-2639415,2639416

Fax: 0172-2639416

Email: roc.chandigarh@mca.gov.in

ROC Jaipur for Rajasthan

Registrar Name: Sh. R.K. Meena

Address: Corporate Bhawan, G/6-7, Second Floor, Residency Area, Civil Lines, Jaipur-302001

Phone: 0141-2222465,2222466

Fax: 0141-2222464

Email: roc.jaipur@mca.gov.in

ROC Cuttack for Odisha

Registrar Name: Sh. B. Mishra

Address: Corporate Bhawan, 3rd Floor, Plot No. 9 (P), Sector: 1, CDA, Cuttack - 753014

Phone: 0671-2365361, 2366958, 266952, Fax: 0671-2305361

Email: roc.cuttack@mca.gov.in

ROC Puducherry for Puducherry

Registrar Name: Sh. C. M. Karl Marx

Address: No. 35 First Floor, Elango Nagar, Puducherry - 605011

Phone: 0413-2240129

Email: roc.pondicherry@mca.gov.in

ROC Chennai and Coimbatore for Tamil Nadu

Registrar Name (Chennai): Shri Sridhar Parmarthi

Address: Block No.6, B Wing 2nd Floor, Shastri Bhawan 26, Haddows Road, Chennai - 600034

Registrar Name (Coimbatore): Sh. N.Ramanathan (ROC Coimbatore)

Address: Registrar Of Companies, Stock Exchange Building, II-Floor, 683, Trichy Road, Singanallur, Coimbatore - 641 005

Chennai

Phone: 044-28270071

Fax: 044-28234298

Email: roc.chennai@mca.gov.in

Coimbatore

Phone: (0422) - 2318170 (D), 2318089, 2319640

Fax: (0422) - 2318089

Email: roc.coimbatore@mca.gov.in

ROC Kanpur and Nainital for Uttar Pradesh and Uttarakhand

Registrar Name: Sh. S. P. Kumar

Address: 10/499 B, Allenganj, Khalasi line, Kanpur-208002

Phone: 0512-2550688

Fax: 0512-2540423

Email: roc.kanpur@mca.gov.in

ROC Kolkata for West Bengal

Registrar Name: Sh. B. Mohanty

Address: Nizam Palace, 2nd MSO Building, 2nd Floor, 234/4, A.J.C.B. Road, Kolkata - 700020

Phone: 033-2287 7390

Fax: 033-22903795

Email: roc.kolkata@mca.gov.in

What Is Company Registration by Registrar of Companies (ROC) in India?

Till now, individuals have learnt that no company can exist without a Certificate of Incorporation. The Registrar of Companies issues this certificate after finalising various statutory requirements and verifying certain documents. The list of essential documents is as follows:

AoA (Article of Association)
MoA (Memorandum of Association)
Pre-incorporation document for selecting managing directors/directors
Declaration by an authorised person confirming that the rules of incorporation have been met

On verification, ROC registers the company name and releases the Certificate of Incorporation. In addition, it issues a business commencement certificate. This certificate is important for Public Limited Company because, without it, this business organisation cannot start to operate.

What Is the Role of ROC After the Registration of a Company?

The function of ROC does not end with registering a company and issuing the Certificate of Incorporation. Apart from the ones mentioned above, ROC helps a company in case they need to change the name or objective of the registered office. To complete these tasks and formalities, that particular company has to contact ROC in their respective jurisdiction as per the law.

Now that business persons have gained knowledge about the role of ROC after company registration, let’s learn about the fees for filling various documents and other fees.

What Are the Fees Payable to the Registrar of Companies?

The fees for filling up various forms and documents with ROC vary on the basis of the authorised capital share of the company. Refer to the below-mentioned tables to learn about the ROC fees for filing forms such as AOC-4 and MGT-7.

Nominal Share Capital	Fees Per Document
Less than ₹ 1,00,000	₹ 200
Over ₹ 1,00,000 but less than ₹ 5,00,000	₹ 300
Over ₹ 5,00,000 but less than ₹ 25,00,000	₹ 400
Over ₹ 25,00,000 burt less than ₹ 1 crore	₹ 500
₹ 1 crore or more	₹ 600

There are other fees that business persons have to pay for completing other tasks. Refer to the below-mentioned tables to learn about these in detail.

Inspection of File and Charges	Fees
File Inspection	₹ 100
Charges Inspection	₹ 100

The fees for obtaining a certified copy is as follows.

Obtaining Certified Copy	Fees
Certificate of Incorporation	₹ 100
Other Certified Copies	₹ 25 per page

With such a detailed discussion, this piece on the Registrar of Companies has now come to an end. Read the details carefully, understand the tasks of ROC thoroughly and contact the office in case you need to change the name of your registered business.

Frequently Asked Questions

✓ Is it mandatory for companies to file annual forms with ROC?

Yes, it is mandatory for companies to file annual forms with ROC before the due dates. Otherwise, these organisations have to pay a large sum of money as a penalty.

✓ Do companies require filing resolutions with ROC?

Companies require filing resolutions with ROC, meaning they need to intimate the authority regarding all activities such as appointing directors or managing directors, issuing a prospectus and many other things.