An individual needs to mention certain information in a death announcement like full name of the deceased person, place and date of death, the reason for death, date, time, and location of a funeral as well as donation information, if any.
How to Inform About a Death in Family to the Office?
Losing someone from a family is undeniably a challenging moment. However, even in this extremely grieving phase, you will have to inform your office of this unfortunate event.
It is expected that you will require some time to cope with your loss. Moreover, to perform the death rituals, you must take leave for a few days. So, informing your boss about the death is vital. Now, if you are at a loss for how to inform about death in the family to the office, keep reading.
What Are the Ways to Inform Your Workplace About Death in the Family?
Follow the Bereavement Leave PolicyOnce your loved one passes away, it is essential to stay beside your family members and at the same time inform them of that news to your office. First, you have to verify the bereavement leave policy of your organisation to check if they agree to pay time off during bereavement or whether you can get a personal leave. Go through the policy with diligence, and if you have any doubts, contact the Human Resources (HR) department.
Speak With Your Boss or HRYour next job is to sit with your boss or HR manager to inform them about the demise of your family member. Meet your boss and request whether you can get a couple of minutes to speak with them. If your boss remains very busy, you can either inform them over a call or send the news through an email.
Send an EmailAfter the conversation with your boss, send an email to your company explaining the incidence of your loss precisely. Let your boss or HR department know a loved one has passed away, and you will require some days' leave to support your family members and perform the rituals. In the email, you must mention the days you will be off duty. Be honest and apply for leave as per your need.
Request Your Boss to Share Your News With Other EmployeesClarify with your boss whether you want to keep the death news of your family member private or share it with your colleagues. If you want to invite the members of your workplace to the funeral, state it in the email. Also, make sure to invite them with the funeral invitation card. Remember that your boss has no right to share this private information with others unless you specify it.
What Are the Reasons to Inform the Office About Death in the Family?
To Explain Your Absence
While grieving, it is quite natural that you will take a few days leave from your office. For this, you will need to send an official communication to your company informing about your family member's demise and stating that you will not be available for a specified time.
While doing this, even if you are in the middle of a project, your company can get the time to arrange a replacement. Furthermore, you can also request your peers to carry out the tasks on your behalf. This will help you stay away from your office duties and stand beside your family to support them.
To Get Support
As soon as your office colleagues know about your loss, they can send their heartfelt condolences to you and your family members. Getting their complete support under this type of sorrowful circumstance can act as a boon for you.
Subsequently, you may get the assurance from your organisation that your peers will be taking care of every task to manage your duties properly till you return. This genuine support from the company enables you to concentrate more on your family and do the needful to arrange for the rituals with no more worry about your job.
To Request for Privacy
Another key reason you should convey the loss to your organisation is to ask for the help of your peers during this troublesome period. Sending this message will guarantee you that your company and their colleagues will not try to communicate with you when you will be taking a leave.
This privacy is most expected for a bereaved family subsequent to the loss of a loved family member. Everyone, from your employer to associates of your workplace, realises this and will cooperate with you by providing this space of privacy and avoiding interrupting you with different office issues.
What to Include in a Bereavement Notification?
Statement of Your LossYou have to send an email in which you have to declare the news about the demise of your loved one.
Formal SalutationAlways start your message with a formal salutation such as "dear" and the concerned person's name. This is because the recipient of your email will read this first since it appears at the top.
Call to ActionSince losing a family member is truly a painful thing, so it is obvious that you will remain unavailable due to severe grief. Under such circumstances, you can provide all information to your peers so that they can continue with the tasks you are working on.
If you want to invite colleagues of your workplace to the funeral in the loving memory of the deceased person, do include that event date, time, and location in your email before sending it.
So, from the above discussion, you have a crystal-clear idea of how to inform about a death in family to office. Having this idea will be helpful for you to meet your office-based responsibilities even in a painful situation and equally support the rest of your family members in this difficult phase.
FAQs on Informing Office About Death in Family
There are four main elements of a death notification that include planning, preparation, delivery, and follow-up.
Following are the steps to write an email to your company to inform them about a death:
- Step 1: Address the recipient
- Step 2: Mention the loss of your family member
- Step 3: Discuss your bereavement
- Step 4: Ask for support
- Step 5: Sign your name
In general, bereavement leave is given to an employee in the event of losing a loved one. However, when it comes to payment, it is paid or unpaid, which depends on the policies of the company.
Other Important Articles about Death Support
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