Poland Visa for Indians, Fees & How to Apply in 2025

Poland, a captivating European gem, boasts a rich tapestry of history and culture. This vibrant country overflows with museums, stunning resorts, and breathtaking scenery. Beyond its picturesque charm, Poland offers remarkable financial and social growth opportunities, making it a popular choice for many Indians looking to settle down.

However, a Poland visa is essential for Indians, and valid travel insurance is mandatory. Read on for detailed insights on visa types, application processes, and more!

All citizens residing in a country that does not fall under non-Schengen criteria and does not have a visa-free travel agreement with Poland must get a valid visa. Moreover, since India does not fall into these categories, Indians need a visa to travel to Poland.

No, the Schengen country does not offer visas on arrival anymore. So, if you are an Indian citizen, you must hold a valid visa before boarding your flight. For this purpose, submit a visa application to your nearest Polish embassy or consulate.

It should be no earlier than three months and no later than three weeks before your trip. This is because if your visa request gets rejected, you can face financial and legal issues.

Yes, travel insurance is mandatory when travelling to Poland. Poland is a part of the Schengen countries. Hence, to acquire a Schengen visa, you must have a valid travel Insurance.

1. If travelling to meet a friend or family member staying in Schengen country

• Original signed invitation letter from the family member/friend staying in the Schengen country

• Their address and contact details

• Intended period and duration of stay

• Evidence of legal residence of family/friends visited: copy of passport/national ID card (first and last page if it's an Indian passport) + copy of their residence permit (Inviter in the Schengen country) if applicable.

• Name and passport number of traveller

• Purpose of trip and itinerary of the visit in brief

2. If the application is not submitted by the applicant directly

• Signed authorisation letter for the travel agent or the representative

• Copy of the passport of the person submitting the application

3. If travelling to meet a friend or family member staying in Schengen country

• Original signed invitation letter from the family member/friend staying in the Schengen country

• Their address and contact details

• Intended period and duration of stay

• Evidence of legal residence of family/friends visited: copy of passport/national ID card (first and last page if it's an Indian passport) + copy of their residence permit (Inviter in the Schengen country) if applicable.

• Name and passport number of traveller

• Purpose of trip and itinerary of the visit in brief

4. If the application is not submitted by the applicant directly

• Signed authorisation letter for the travel agent or the representative

• Copy of the passport of the person submitting the application

5. In the case of a retired applicant

• Pension statements for the last three months and

• Proof of regular income generated by ownership of property or business

• Applicant's bank statements for the previous 3 months stamped by the bank (passbook copies are not accepted)

6. If self-employed

• Business registration documents and recent bank statements of the business

7. If unemployed

• Applicant's bank statements for the last 3 months stamped by the bank (passbook copies are not accepted)

8. If a student

• Enrollment certificate and a no-objection letter from your school or university

9. Proof of civil status

• If married, a marriage certificate is needed

• If divorced, divorce decree/custody decree is needed

• If travelling with children, the birth certificate of the children must be provided

• If applicable, the death certificate of the spouse should be provided

10. In the case of a retired applicant

• Pension statements for the last three months and

• Proof of regular income generated by ownership of property or business

• Applicant's bank statements for the previous 3 months stamped by the bank (passbook copies are not accepted)

11. If self-employed

• Business registration documents and recent bank statements of the business

12. If unemployed

• Applicant's bank statements for the last 3 months stamped by the bank (passbook copies are not accepted)

13. If a student

• Enrollment certificate and a no-objection letter from your school or university

14. Proof of civil status

• If married, a marriage certificate is needed

• If divorced, divorce decree/custody decree is needed

• If travelling with children, the birth certificate of the children must be provided

• If applicable, the death certificate of the spouse should be provided

Identify the Schengen Country You Want to Visit

Choose the country or countries you wish to visit within the Schengen area and decide which one you will enter first. This is crucial because the visa application process and required documents vary based on each country’s regulations. Once selected, identify the appropriate consulate or embassy for your visa application.

Select the Consulate or Embassy to apply for a Poland Visa

There are three ways to select the consulate:

1. If you plan to travel to multiple Schengen countries, you should apply for a visa at the embassy or consulate of the country you will visit most days. This will be your primary destination. 

2. If there is no specific main destination and you visit multiple countries randomly, you should apply at the embassy or consulate of the first Schengen country you enter.

3. If you want to visit one specific country, apply to that country's consulate/embassy. 

If the country you're visiting doesn't have an embassy or consulate in India or doesn't process visas, you can apply through the Schengen state that represents it for visa matters. 

What Is the First Port of Entry for a Schengen Visa?

The first port of entry for a Schengen visa is the first Schengen country a foreign visitor enters. Through the first port of entry, you enter the Schengen Area, and from there, you can travel to any other Schengen country using the same visa.

Initiate the Poland Visa Application

To start your Schengen visa application, head to the official website of the application centre or the embassy or consulate website representing the country you plan to visit first in the Schengen Area.

Check If You Need a Schengen Visa

Once you land on the right website, the first thing you should do is check if you need a visa and the particular visa type by providing your nationality, age, leading destination of stay, country of submission of application, etc., in the designated section.

The processing time for a Poland Tourist Visa for Indians ranges from 10 to 15 days. However, it can sometimes take up to 30 days. To avoid delays, it's best to apply at least two weeks before your planned travel date.

If your Poland visa application is rejected, you'll receive an explanation. First, review the reasons, including incomplete documents or insufficient funds. You can appeal within 14 days, often needing a translator.

 If issues are fixable, reapply with corrected documents. Consulting an immigration lawyer can help with the appeal process. Lastly, be patient, as the appeal can take weeks or months.

To avoid getting your Poland visa application rejected, ensure all documents are complete, valid, and correctly filled out. Provide proof of sufficient funds and demonstrate the purpose of your visit with supporting documents. Ensure your travel insurance meets the required coverage. 

Apply well in advance and provide honest information. If you need more clarification about the visa process, a visa consultant or lawyer can help. They can clarify any confusion you have.

Yes, you can extend your Poland visa while in Poland. Before your visa expires, apply to the Civil and Migration Affairs Departments in the Voivodeship Offices. Extensions are granted for important personal or professional reasons or on humanitarian grounds.

Travel insurance for Poland is essential because it covers unexpected medical expenses, lost luggage, and trip cancellations. It ensures you get the necessary medical care without worrying about expensive bills. It gives you peace of mind so you can enjoy your trip.

Engage in Exciting Adventure Sports Without Worries

You can enjoy adventure sports that last less than 24 hours continuously, provided you participate in a non-professional capacity and under the supervision of a trained professional, during your trip because this cover protects if things go wrong. 

Get Coverage for Hospitalisation

It is a cover for unexpected emergencies requiring hospitalisation due to an illness or acute pain. We will pay reasonable charges as per your policy.

Loss of Passport, Driving License and Temporary Permit

If you lose your passport, visa, driving license, or temporary permit while abroad, and it stops you from continuing your trip. Then we'll cover costs incurred in issuance of an emergency certificate or duplicate passport so that you can get back on enjoying your trip.

Total Loss of Checked-in Baggage

In case of baggage delay or theft in transit, we will cover you and pay your sum insured on a pro-rata basis.

Trip Extension

If your trip is extended due to unavoidable circumstances mentioned in your policy documents and you have to stay for longer than expected, you will be reimbursed for the costs.

Up-Gradation Business Class

We'll cover the reasonable expenses, up to the sum insured in the Policy Schedule, for upgrading the Insured Person to a business class air ticket from the place of hospitalization to the Country of Residence, if you're hospitalized for more than 5 days and the upgrade is suggested by a medical practitioner.