Step-by-step Guide to Generate an e-Way Bill

The gateway for e-Way bills allows you to create an e-Way bill effortlessly. So, if you are willing to know how to generate an e-Way bill, this article will provide you with all the details. However, you must adhere to a few prerequisites beforehand.

You must generate an e-Way bill if:

• Registered Person: You must generate an e-Way bill if you are involved in a movement of transportation of goods worth more than ₹ 50,000. Also, with the help of an e-Way bill, you can transport goods worth less than ₹ 50,000.
• Unregistered Person: Unregistered persons also need to generate an e-Way bill. Regardless, if the sender is an unregistered personnel, the receiver (who might be a supplier as well) must ensure that they meet all the compliances.
• Transporter: If a supplier hasn't generated an e-Way bill, a transporter has to do it if the goods are transported by road, rail, air, etc.

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The e-Way bill consists of two parts. In the first part, which is Part A, there are invoice and recipient details. In its second part (or Part B) are transport details such as vehicle number and departure details.

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A few prerequisites for generating an e-Way bill include the following:

• Register yourself on the official portal of EWB.
• Invoice / Challan/ Bill concerning the consignment of goods.
• If transport is by road – Vehicle number or Transporter ID.
• If transport is by air, rail, or ship –Transport document number, Transporter ID, and date.

A few steps for e-Way bill generation include the following –

Step 1: Visit the official portal of e-Way bill generation. Then login into your account using your User ID, password and Captcha.

Step 2: After that, choose 'Generate New' under ‘E-waybill.’

Step 3: After that, enter all fields that appear on your screen. For instance, provide ‘Transaction Type’, ‘Sub-type’, ‘Document type’, ‘Document No.’, ‘Document Date’, ‘Item Details’, etc.

Step 4: Click on ‘Submit’. After that, it will display errors (in case you entered them).

Lastly, print your E-Way bill for transporting goods via your chosen mode of transportation.

The steps for e-Way bill registration online for registered businesses include the following:

Step 1: Log on to the official portal of the e-Way bill.

Step 2: Choose "e-Way Bill Registration."

Step 3: Enter your GSTIN number, then click "Go."

Step 4: Once you submit the request, you will be redirected toward an E Way bill registration form.

Step 5: In that form, you can see ‘Applicant Name’, ‘Address’, ‘Trade Name’, and ‘Mobile Number.’

Step 6: Click on "Send OTP" to receive your OTP on your mobile number. After that, click on "Verify OTP" and validate your OTP, along with other details.

Step 7: Input your Username to start operating your account on the official portal.

However, you must note that the username must contain 8 to 15 alphanumeric characters. Also, you can enter special characters.

Step 8: After approval of your username, you can set your password. Here you must note that your password (case sensitive) must have a minimum of 8 characters that might also include alphanumeric and special characters.

Step 9: You can submit your registration request after setting the username and password. However, in case of any error, the system will show an error message. Otherwise, you can create your Username and Password to complete the registration process.

For unregistered businesses, you can use the following steps for online registration:

Step 1: Log on to the official portal of the e-Way bill.

Step 2: Select "Enrolment for Transporters."

Step 3: After that, you will see an e-way bill registration form with a few compulsory fields and some non-compulsory fields. Regardless, you have to fill in a few details, including state, name, trade name, PAN, employment type, and contact Information, such as your Email ID, telephone number, etc.

Step 4: After that, provide your address Proof and ID Proof.

Step 5: Enter your login details, username, and password.

Step 6: For verification, check a box, and click ‘Save.’

Step 7: After submitting the form, the portal will create a Transporter ID or TRANS ID with your user credentials.

Now you can provide a Transporter ID to your clients to include those in the e-way bill.

Likewise registering, to print an e-Way, you have to adhere to a few steps:

Step 1: After generating the bill, click on ‘Print EWB.’

Step 2: Provide your e-Way bill number and click on ‘Go.’

Step 3: Finally, choose 'Print' or 'detailed print' to print your bill.

You must note that you can also create your e-Way bills via SMS through your registered mobile phone. Regardless, this article on how to generate an e-Way bill is targeted to provide all-inclusive insights for creating your own e-Way bill.