E-Way Bill Under GST in Gujarat: Documents Required & Validity

One of India’s most commercialised states, Gujarat has always been the industrial backbone of the nation. Vendors of Gujarat transport loads of goods within or outside the state as per their business requirements. The Government of India has introduced an e-Way bill under the GST regime to seamlessly monitor this process.

Willing to know more about the e-Way bill system login in Gujarat? Then, keep on reading this article.

There are both online and offline ways to generate e-Way bills in Gujarat. However, dealers are required to complete the e-Way bill registration in Gujarat as an introductory step to access either of the ways. From 1st July 2025, the new e-Way Bill 2.0 portal will operate alongside the current system, providing faster sync and reduced downtime.

The steps of both process are as follows:

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1. Online way

Step 1: Visit the e-Way bill system login in Gujarat and sign in using your credentials.

Step 2: Click on “e-Way bill” and select ‘Generate New’ from the dropdown.

Step 3: Fill in subsequent spaces with relevant details:

• Transaction Type: Select either ‘Outward’ if you are supplying the consignment or ‘Inward’ in case you are receiving the consignment.
• Sub Type: As per the ‘transaction type’, enter appropriate details here.
• Document Type: Choose the applicable one from the bill of entry/invoice/challan/ bill/ credit note/ or others (if unlisted).
• Document No.: The unique number of the document goes in here.
• Document Date: Enter the date mentioned on the receipt or challan.
• From or To: Fill this portion with information about the consignor or the consignee. If the supplier or client is unregistered, then mention ‘URP’ in the space.
• Product Information: Relevant details about the consignment, like product name, description, HSN code and quantity, and more, goes in this section.
• Transporter’s Details: Enter the transportation details of the consigned goods (mode of transport and approximate distance).

Step 4: Proceed with “Submit”. Post that, the portal commences an auto-validation process and flags errors, if any.

Otherwise, a unique 12-digit e-Way bill gets generated.

2. Offline way

Step 1: Log in to the EWB portal and click on “Registration”.

Step 2: Choose “For SMS” from the dropdown.

Step 3: Clicking on that option will appear on a new page where the taxpayer's registered mobile number gets partly displayed. Proceed with "Send OTP" to verify the number.

Step 4: The verification step will entitle the taxpayer to generate an e-Way bill via SMS.

Step 5: Write an SMS including all the following details in chronological order and send the same to 7738299899.

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The following are prerequisites to generate an e-Way bill in Gujarat. Taxpayers must keep them close for a hassle-free and prompt generation process:

• Receipt/challan/supply bill of the consignment of goods.
• In case of being transported by road, then, the transporter ID or vehicle number.
• If the transportation process is either rail, ship, or air, then, transporter ID, document number, and documentation date.
• An e-way bill can only be generated for documents dated within the past 180 days.

Taxpayers can reject an e-Way bill generated by third parties on his/her GSTIN. Here is a step-by-step guide:

Step 1: Visit the e-Way bill portal with sign in with pre-set credentials.

Step 2: Navigate to the left side of the dashboard and click on “Reject”.

Step 3: Enter the e-Way bill generation date and the screen will display all the bills created on that date.

Step 4: Tick mark the box beside the particular bill and proceed with “Submit” to reject the bill.

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Generators can cancel an e-Way bill within 24 hours of its creation:

Step 1: Log in to the EWB portal and click on “e-Way bill”.

Step 2: Select “Cancel” from the dropdown.

Step 3: Enter the e-Way bill number and proceed with “Go” for successful cancellation.

There are several reasons behind the cancellation of an e-Way bill. Here are a few of them:

• The allotted consignment remained stagnant.
• Furnished incorrect information.
• Major mismatch in goods as per details given in the bill.

Please note: Post 24 hours, only recipients will have access to cancel e-Way bills within 72 hours of their generation. After 72 hours, uncancelled bills will be treated as acknowledged.

The Government of Gujarat has mandatorily implied e-Way bills for intra-state shipment of goods exceeding the value of ₹50000. This bill has been imposed on 19 taxable categories. These categories are:

• Edible oils
• Oil cakes
• Taxable oil seeds
• Iron and steel
• Ferrous and Nonferrous scrap metal
• Ceramic tiles
• Brass-made parts and items
• Processed tobacco
• Gutkha, Pan Masala, and Cigarette
• Different types of yarns
• Plywood, block board, laminated and decorative sheets
• Types of coke-included coal
• Timber and its products
• Cement
• Granite and marble
• Kota stones
• Naphtha
• Light diesel oil
• Tea in both powder and leaf forms

Apart from the enlisted ones, no other consignment of goods requires e-Way bills for intra-state transportation irrespective of the value. In cases of exempted products, transporters are required to carry multiple valid documents, such as invoices or challans, supply bills, vouchers or bills of entry, etc.

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In Gujarat, e-Way bills are compulsory for the interstate movement of any consignment worth ₹50000. This applies to all taxable goods under GST.

Government officials have defined that e-Way bills aim to improve nationwide delivery services ensuring swift turnaround times and optimum utilisation of resources.

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Gujarati vendors experience an array of challenges regarding e-Way bills. Some of them are listed below:

• Generating one e-Way bill for several challans and invoices: Dealers often mistakenly club multiple invoices in one e-Way bill. Not only is this utterly wrong but also illegal. Each invoice or challan must be treated as a single consignment, hence, requiring an individual e-Way bill.
• Wrong details are given: Since e-Way bills can not be edited post-generation, flawed data can make tracking the consignment troublesome. Hence, dealers must mindfully fill in all the fields to avoid mishaps. In case of incorrect information, taxpayers can cancel the inaccurate e-Way bill within 24 hours of its generation and prepare a fresh one.
• Unfamiliarity with virtual system: The entire system of e-Way bills is virtual, and vendors who are unfamiliar with digital processes find it difficult to handle. Their struggle with the generation process leads to inconveniences.
• Technical malfunction: As every Indian state accesses a similar portal for e-Way bill generation, it results in lesser system downtime. This creates frequent technical glitches causing unnecessary delays.
• With E-Way Bill 2.0, consolidated e-Way Bills can be generated if multiple invoices are transported in one vehicle, provided details are correctly linked.
• System downtime is expected to reduce with the new platform.

Conclusion

The e-Way Bill system in Gujarat has streamlined the movement of goods under GST, ensuring transparency and ease of tracking consignments. With updated rules in 2025, intra-state e-Way Bills are now required for all goods exceeding ₹50,000, while validity periods are calculated based on 200 km slabs for normal goods and 20 km slabs for over-dimensional cargo.

Extensions are limited to 360 days, and bills can only be generated for documents within the past 180 days. The upcoming E-Way Bill portal will further enhance efficiency. Adhering to these updates ensures compliance, avoids penalties, and enables smooth logistics for businesses in Gujarat.