Bulk PAN Verification: Modes, Process & Charges

Some external agencies, both government and non-government, can register as PAN Verification agencies. They need to verify multiple PAN cards at once, and they must register for access in the portal by submitting a requisition letter. Such agencies can be banks, CBEC, DGFT, FIU, MCA, UTIITSL, etc.

Do you need to utilise the facility of bulk PAN verification? Read till the end of this article for a complete overview.

There are three modes to complete a PAN bulk verification, and these are as follows.

• API (Software) Based PAN Verification: Here, you get to use a software-based interface to complete PAN bulk verification. The online website is mainly used to complete the process entirely online.
• File and Screen-based Verification: A manual process of verifying PAN cards in bulk. You need to upload the list of PAN in a pre-defined file format, and it takes 24 hours to complete the verification. The best part is that it allows bulk verification of up to 1,000 PAN cards at once.
• Screen-based Verification: This is a form of instant verification where the screen displays the verification data instantly. However, this method can only verify up to five PAN cards.

The NSDL e-Governance Infrastructure Limited provides online bulk PAN verification services in India. Furthermore, you can also use the UTI Infrastructure Technology and Services Limited website for this process. However, you must complete your registration from the website to generate this facility.

Various external government and non-government agencies can register for bulk PAN card verification. Some of them are listed below.

• Financial institutions like banks
• Mutual Fund
• Insurance Companies
• KYC Registration Agency (KRA) and Central KYC Registry
• Goods and Services Tax Network
• Credit Card Companies
• Educational Institutions under the Regulatory Bodies
• Stamp and Registration Department
• Insurance Web Aggregators
• SEBI-approved Investment Advisor

If you need to get PAN verification in bulk, you should be prepared with the following documents during this process.

• SEBI Registration Certificate
• Copy of RBI Licence
• Latest receipt for SFT (Statement of Financial Transaction) from the IT Department
• Copy of IRDAI (Insurance Regulatory and Development Authority of India) issued licence.
• Certification from National Housing Board (NHB)
• Receipt of TCS (Tax Collected at Source) / TDS (Tax Deducted at Source) return filed.
• Certification from Regulatory Bodies (in the case of educational institutes)

Now, you must be wondering how to check bulk PAN verification. The first step in the bulk PAN verification process is user registration, and you need to register as a user to avail of this facility. The following steps will guide you through this process.

Step 1: Visit the official portal of Tax E-filing. Click on "Register" from the top right corner

Step 2: Enter your PAN to get started. Click on "Bulk PAN Verification User" under the user type

Step 3: Fill out the registration form with PAN/TAN details of your agency, communication details, Digital Signature Certificate, etc. Click on “Submit” after completing

Step 4: Provide an authorisation letter from the Agency's Head. Wait for the authorities to evaluate your request

Step 5: Once the verification is over, you will receive a mail on your registered email ID, which contains the activation link and User ID. Now, you can move ahead with your bulk PAN verification

Step 6: Click on the activation link and log in with the provided credentials. It will take you to the Bulk PAN Verification page

Step 7: Go to the Bulk PAN Query page. Click on the option of “Upload Query”

Step 8: Click on "Download Template". Here, you can upload up to 100 entries, including details like PAN, name, date of birth or formation of the institution, gender, name of the organisation, etc.

Step 9: Create a JSON file after validating the details. Select the type of query, and upload your files in XML format

Step 10: This screen will display the Transaction ID and Token Number after successfully completing this process. Record the details for future reference

Here are some common user responses to PAN verification in bulk.

• Valid PAN: Name of the holder, name printed on the card, status of the card and latest update date
• Events of Valid PAN With Merger, Acquisition, etc.: Name of the holder, name printed on the card, latest date of PAN update, current PAN status with the events
• Fake PAN: A message showing "Marked as Fake"
• Deleted/Deactivated PAN: Only displays “Deleted” or “Deactivated” status
• PAN not Available on the Database: A message showing "Not present in ITD database". The IT Department might investigate if a cardholder provides proof of this PAN